Executive Assistant (m/f/d)

Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire immediately or by agreement an

Tasks & Responsibilities:

• Organize and maintain the managers agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
• Arrange and help to set up departmental meetings and participate in organizing Global events.
• Take care of all incoming and outgoing post and e-mail messages:
• Screen, prioritize and add relevant information to prepare handling by the manager
• Distribute and file all relevant documents and information
• Secure follow up and check deadlines.
• Handle telephone calls and requests:
• Provide administrative support:
• Coordinate the manager’s workflow and maintain office systems to deal efficiently with paper (digital) flow.
• Compose correspondence/reports for own or manager’s signature.
• Prepare and finalize presentations in Powerpoint.
• Update and chase delegated tasks to ensure progress to deadlines.
• Provide back up for other admin personnel.
• Provide admin support for B&C global team.
• Organize new-employee onboarding and training
• Create Purchase orders and ensure timely payment
• Provide facility service
• Arrange travel and accommodation
• Arrange office facilities

Must Haves:

• Educational level: Vocational education
• Excellent communication, written and verbal in English and German
• Excellent interpersonal skills
• Have a “can do” attitude
• Required level of experiences - At least 5 years’ experience as an assistant in the business context
• Excellent skills in MS Office (Word, Excel, Powerpoint and Outlook)
• Knowledge in SAP (Success Factors)

What you will be offered:

• An opportunity to contribute to one of the world’s leading pharmaceutical companies

• Fair and competitive compensation

• Opportunities for further training and development through temptraining

• Free parking

• A dedicated and supportive team

• Friendly, family-like atmosphere with strong team spirit

• Modern campus with plenty of green spaces and meeting areas
• Varied job profile

If you are interested please send your application documents addressed to Ms Nadine Rutz. 

Vitamins Chemie Pharma Support Fricktal Aargau Vollzeit Fulltime