Our customer is a privately-owned biotech firm founded in 2012 and based in Basel, Switzerland. In December 2020, it was acquired by a privately-held pharmaceutical company headquartered in Germany. The company is dedicated to developing best-in-class oncology treatments aimed at increasing survival and improving the quality of life for cancer patients worldwide.
For the support of a young and dynamic team, we are looking for someone to start immediately
Administration and HR Assistant 80-100% (m/f/d)
Your tasks and requirements:
Administration
- Organizing and scheduling appointments: Managing calendars, setting up and organizing meetings (incl. preparing meeting rooms and organizing caterings and welcoming guests) coordinating appointments for team members or executives
- Handling office communications: Managing company phone lines, intercom, and information mailboxes (answer phone calls, respond to emails, directing inquiries to the appropriate personnel), and scanning invoices and forwarding them to the appropriate accounting personnel
- Data entry and reporting: Entering data into various systems, generating reports, and maintaining accurate records (e.g. time tracking incl absences and vacation, routine deliveries, travel reimbursements, facility security system, badge access system, etc )
- Office supply management: Ordering, stocking, and keeping overview of office and cafeteria supplies
- Event coordination: Supporting the planning and organization of company events, meetings, and conferences, including arranging logistics, sending invitations, and coordinating with vendors
- Travel arrangements: Organizing travel arrangements (e.g. accommodation, transportation, etc…) and internal/external meetings for internal/external stakeholders
- General office support: Creating, maintaining, and updating files and records, both physical and electronic. Providing support to other team members, such as scanning/photocopying and filing documents as needed
Human Resources
Knowledge and /or experience of HR processes is required. Support with
- Hiring processes: Assisting with recruitment, onboarding, and training process(es)
- Maintenance of employee records: updated contracts, work permits, information from different insurances (Ausgleichkasse, Accident insurance, Pension Fund, etc…)
- Reports: internal/external statistics (e.g. FTEs, vacation, absences, accidents, etc…)
What we can offer you:
- A young and dynamic team
- Flat hierarchy
- An international environment
- Fair working conditions
You are welcome to send your complete application documents to Ms. Leonie Gysin.
Basel Basel-Landschaft Dreiländereck Technologie Onkologie Entwicklung Assistentin Human Resources Office Empfang