About us
IntiQuan is Product Life Group’s global Center of Excellence in Pharmacometrics, Quantitative Systems Pharmacology, and Clinical Pharmacology, dedicated to delivering cutting-edge solutions to the healthcare and pharmaceutical industries. As we continue to grow, we would like to add an Operations Associate / Junior Manager to our team.
Role Overview
As Operations Associate / Junior Manager, you will provide operational support to the team where needed. Your job includes a broad range of responsibilities ranging from the organization of marketing activities, invoicing and reporting, HR-related tasks to project monitoring and time tracking as well as reporting. You will closely work with the Director for Operations and Project Management and internal and external partners to drive operational excellence at IntiQuan.
Your Impact
As Operations Associate / Junior Manager, your key responsibilities include:
Marketing:
- Organize conference participation, including booth setup, material ordering, and travel arrangements.
- Coordinate the development and review of conference contributions (talks, posters) with team members and clients to ensure timely availability.
- Support other marketing efforts as needed.
Invoicing:
- Manage monthly invoicing processes, including data entry, invoice compilation, and client communication.
- Monitor and update proposal and invoicing lists.
- Follow up on late or incomplete payments.
Finance:
- Handle receipt, scanning, and booking of supplier invoices.
- Manage inter-company invoicing and coordinate with accountants.
- Support the monthly financial close process and ensure accurate bookkeeping.
Operations:
- Support project time tracking and opportunity tracking efforts.
- Set up and manage projects in time tracking systems.
- Create monthly reports for management.
- Identify and implement improvements in operational workflows to enhance efficiency and scalability.
- Support the oversight of relationships with external service providers ensuring contract compliance.
- Coordinate internal updates, newsletters, or team meetings to ensure alignment.
- Support adoption and training of internal tools (e.g. time tracking, finance software, HR platforms).
- Develop dashboards or reports to support decision-making across departments.
HR-related:
- Coordinate expense reporting.
- Support recruiting efforts, including job ad posting, candidate coordination, and interview scheduling.
- Assist with onboarding new employees and managing the bi-annual review process.
- Maintain candidate and employee records where needed.
What You Bring
- Education as Business Administrator (in Switzerland: Kaufmännische Lehre / Kaufmännische Grundbildung), including basic finance, process, and business knowledge.
- At least 2 years of experience in an industry job, preferably in a similar role.
- Familiarity with invoicing and financial processes.
- Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
- Strong organizational skills and attention to detail.
- Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
- Proficiency in German and English (both written and spoken).
- Ability to manage multiple tasks and work flexibly, in a young dynamic team as well as independently.
Location: Basel, Switzerland
Why IntiQuan?
We’re a science-first consultancy that believes in the power of modeling to transform healthcare. Our team combines technical excellence with a passion for impact. We also develop our own computational tools and workflows to stay at the forefront of innovation.
Ready to make a difference?
Apply now or learn more at www.intiquan.com