Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire immediately or by agreement an
Executive Assistant (m/f/d)
Tasks & Responsibilities:
- Organize and maintain the managers agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
- Arrange and help to set up departmental meetings and participate in organizing Global events.
- Take care of all incoming and outgoing post and e-mail messages:
- Screen, prioritize and add relevant information to prepare handling by the manager
- Distribute and file all relevant documents and information
- Secure follow up and check deadlines.
- Handle telephone calls and requests:
- Provide administrative support:
- Coordinate the manager’s workflow and maintain office systems to deal efficiently with paper (digital) flow.
- Compose correspondence/reports for own or manager’s signature.
- Prepare and finalize presentations in Powerpoint.
- Update and chase delegated tasks to ensure progress to deadlines.
- Provide back up for other admin personnel.
- Provide admin support for B&C global team.
- Organize new-employee onboarding and training
- Create Purchase orders and ensure timely payment
- Provide facility service
- Arrange travel and accommodation
- Arrange office facilities
Must Haves:
- Educational level: Vocational education
- Excellent communication, written and verbal in English and German
- Excellent interpersonal skills
- Have a “can do” attitude
- Required level of experiences - At least 5 years’ experience as an assistant in the business context
- Excellent skills in MS Office (Word, Excel, Powerpoint and Outlook)
- Knowledge in SAP (Success Factors)
What you will be offered:
An opportunity to contribute to one of the world’s leading pharmaceutical companies
Fair and competitive compensation
Opportunities for further training and development through temptraining
Free parking
A dedicated and supportive team
Friendly, family-like atmosphere with strong team spirit
- Modern campus with plenty of green spaces and meeting areas
- Varied job profile
If you are interested please send your application documents addressed to Ms Nadine Rutz.
Vitamins Chemie Pharma Support Fricktal Aargau Vollzeit Fulltime